Use Microsoft Word on your Intel or Apple Silicon Mac? You might need one of these tips, many of which work with other Office applications, to get more from Word.
Tell Me will guide you
Have you really explored the Tell Me item at the top application ribbon, just beside View? I was impressed by Tell Me when I first got a look at it and it continues to become increasingly useful — particularly given the extent of the tools Microsoft puts in its productivity suite.
It works like this: When you don’t know how to engage in a task within an Office app, tap Tell Me and begin typing what you need to do as simply as you can.
While you may need to change your query to get precisely what you need, you will eventually see the answers to your question appear in real time. This one tool makes a huge difference when it comes to figuring out how to get tasks done.
Get around a document fast
The Navigation Pane helps you navigate lengthy or complex documents, but many users aren’t aware it exists.
To find it:
- Choose View>Sidebar in the application menu and check the Navigation Pane item in the third set of items.
- You can also tap View in the document menu and select Navigation Pane in the third from left grouping of options.
A document browser appears to the left that offers thumbnails of all your document pages, including the page you’re currently on. Just tap a page to go directly to it.
I use Shift-F5 a lot. It takes me directly to my most recently edited word in a document, or the section I was working on when I last saved a document once I’ve opened it again.
Write where you like
Want to pop something into your document that’s aligned differently than the rest of it? Perhaps you’re writing a letter and want to center a line of text in an otherwise left aligned document? This tip lets you place the text in your chosen alignment immediately, so you don’t need to select it and assign alignment subsequent to writing. This is how it works:
- Double-click the blank area in your document in which you want your text to go – left, right or center of the page.
- The cursor magically appears where you need it to be and you can begin writing in that alignment (left, right, center).
It’s so much faster than writing your words and then amending their placement.
Learn to count clicks
I suspect more people don’t know about or use this than those who do; when selecting text:
- Click once to enter the cursor in a section of text
- Click twice to select the entire word you just clicked
- Or click thrice to select the text in an entire paragraph.
Kill that formatting
We all do this. You take text from another document or website and find that you’ve imported formatting you just don’t need. To get rid of that formatting and return to nice crisp text, just select the copy and either:
- Tap the handy but eternally forgotten Remove Formatting tool – look for the letter A with a tiny pink eraser icon masking the right-hand foot of the A.
- With the text selected, open Edit>Clear>Clear Formatting
Scan your data with an iPhone
Own an iPhone, but working on a Mac and you need to input data provided on a printed sheet? You don’t need to conduct this task manually anymore — just use the Data from Picture tool to photograph the data using your iPhone, use OCR to convert it and automatically place it in the relevant part of your Excel spreadsheet.
Power tips for Find and Replace
I’m certain most readers know they can use Find and Replace to apply edits in a document, such as replacing a consistently misspelled word. I’m less convinced Microsoft Office for Mac users have come across these three Find-and-Replace tips:
- If you use too many extra line spaces type ^p^p in the Find field and ^p in the Replace field to find and edit the errors.
- You know you’ve entered a digit wrong, but you’re wrangling a huge document? Type ^? to scroll quickly through every number you’ve entered in your document.
- Collaborating on a document or report? Learn to use ^a to navigate through any comments entered into it.
Got more Office for Mac tips you think might be helpful to other knowledge workers? Please share them with me using one of the social media links below.
5 more productivity tips
Please follow me on Twitter, or join me in the AppleHolic’s bar & grill and Apple Discussions groups on MeWe.
Copyright © 2020 Softwaretoolapps, Inc.
I’m not that much of a internet reader to be honest but your blogs really nice, keep it up! I’ll go ahead and bookmark your website to come back later on. Cheers
659579 189252Somebody necessarily assist to make seriously articles I may possibly state. That is the very 1st time I frequented your web page and to this point? I surprised with the research you created to make this actual put up amazing. Fantastic task! 133154
where can i order generic viagra
180380 875411The digital cigarette makes use of a battery and a small heating element the vaporize the e-liquid. This vapor can then be inhaled and exhaled 873065
I really like what you guys are up too. This type of clever work and coverage! Keep up the good works guys I’ve you guys to my own blogroll.
I like the helpful info you provide in your articles. I will bookmark your weblog and check again here regularly. I am quite certain I’ll learn many new stuff right here! Good luck for the next!
610066 66480The good intreguing articles keep me coming back here time and time once more. thank you so significantly. 382004
Greetings! Very helpful advice on this article! It is the little changes that make the biggest changes. Thanks a lot for sharing!
889690 806713Sweet web website , super style and design , rattling clean and utilize genial . 461460
272396 926499There is noticeably a great deal of money to comprehend about this. I suppose you produced particular good points in functions also. 67661
557740 730452Now im encountering a fresh short troubles Once i cant look like allowed to sign up for the particular give food to, Now im utilizing search engines like google audience. 478702
482565 105862A extremely exciting go via, I might not agree completely, but you do make some actually legitimate factors. 795961
985110 406549hi!,I like your writing so considerably! share we communicate more about your write-up on AOL? I demand an expert on this area to solve my problem. Possibly thats you! Searching forward to see you. 690396
747583 459045Some truly good stuff on this website , I it. 101744